CORE Books AI docs
How to set up CORE Books AI and get the most from it.
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Banks and accounts
- Connect your bank and cardsLink a bank or credit card account so its transactions come in on their own, and choose how far back to bring them.
- Reconnect, disconnect, hide or delete an accountWhat to do when a bank connection breaks, and how to stop, hide or remove an account without losing your books.
- Accounts you add yourselfTrack cash, an account at a bank that will not connect, or any account you would rather not link.
- Import transactions from a CSV fileBring in a bank or card statement, or an accounting ledger, from a CSV file, without connecting the bank.
- LoansTrack a business loan so each payment is split into deductible interest and the principal you paid down.
- Reconcile an accountCheck your books against a bank or card statement, line by line, so you know they agree.
Categorizing and review
- How Cash categorizesWhat Cash does with your new transactions, and how to help him get them right.
- Review your transactionsAnswer the transactions Cash was not sure about, check flagged ones, and clear possible duplicates.
- Change a transactionFix a category, rename a vendor, attach a receipt, change many at once, and find what you are looking for on Activity.
- RulesTell CORE Books how to file a vendor every time, so Cash never has to guess it again.
- Categories and classesThe categories your transactions are filed under, adding your own, and classes for departments or locations.
Reports
- Your reportsRead your income statement, balance sheet and cash flow, choose the period, and open any line to see what is in it.
- Export and share your reportsDownload a report as Excel or PDF, get every report in one workbook, and give your accountant a trial balance and general ledger.
- Cash forecastSee where your cash is headed over the next 90 days, and get a heads-up before it runs low.
- Accrual, receivables and classesCommand reports: switch to accrual, see who owes you and whom you owe, and view your profit by class.
- Audio recapsA short spoken summary of how your business is doing, ready to play on your dashboard.
Taxes
- Your tax estimateSet up your tax profile once, then see what you are likely to owe this year, updated as your books change.
- Quarterly estimated paymentsSee when each estimated payment is due, record what you paid, use your accountant’s amounts, and get a reminder before each due date.
- What-if scenariosTry a bigger expense or a different income for the year and see how your tax estimate and quarterly payments would change. Nothing is saved.
- 1099 trackingSee the contractors you paid this year, decide who needs a 1099, and keep track of the W-9s you have collected.
Sales and bills
- Invoices and customersAdd your customers, send them invoices they can pay online, and see what you are owed.
- Recurring invoicesBill a customer the same amount every week, month, quarter or year, made and emailed for you.
- Overdue remindersHave customers emailed a polite reminder, with the pay link, when an invoice is past due.
- Card payments through StripeLet customers pay your invoices by card through your own Stripe account.
- Match payments to invoicesTell us which deposit paid which invoice, so invoices are marked paid and what you are owed stays right.
- BillsOn Command, enter what you owe your vendors before you pay it, and see what is due.
Projects and mileage
Accountants and sharing
- Share your booksInvite your accountant and your team, choose what to call them, and take access away when you need to.
- Accept an invitationJoin a business you were invited to, fix a link that did not work, and switch between the businesses you can open.
- Your firm accountFor accountants: set up your practice, see every client on one screen, and open any client’s books.
- Invite clientsFor accountants: invite a new or existing client, decide who pays, and change a client’s plan or billing later.
- Firm staffFor accountants: add staff to your firm and choose which clients each of them can open.
Plans and billing
- Plans and what each includesThree plans, each for one business. Compare what they include, how much Cash you get each month, and how many people can work in your books.
- Free trial and the money-back guaranteeMonthly plans start with a 14-day free trial. Annual plans are paid up front with a 30-day money-back guarantee.
- Manage your plan and billingSee your plan and renewal date, update your card, fix a failed payment, cancel, and come back.