1099 tracking
See the contractors you paid this year, decide who needs a 1099, and keep track of the W-9s you have collected.
Open 1099 tracking
Choose 1099 Tracking in the menu (on a phone browser, More, then Taxes & deductions). Pick the year from the Year dropdown. 1099 tracking is on Co-Pilot and Command.
The list shows everyone you paid from the Outside Services category that year, with the total you paid each one. If a contractor is missing, categorize their payments to Outside Services and they appear here.
Decide who needs a 1099
For each vendor, choose Yes or No under Needs 1099?. Vendors paid more than the year’s filing threshold are marked as likely, and the page shows that threshold. Choose your answer again to clear it.
Whether someone needs a 1099 is your call. A corporation, or money that only paid back expenses, may not. If you answered No for someone who is over the threshold and then paid them more, the page points it out so you can look again.
The tiles at the top count the vendors that still need a decision and the W-9s you still need to collect.
Track W-9s
Once a vendor is marked Yes, tick W-9 collected when you have their W-9. It shows On file or Not yet.
Payments with no vendor name
Outside Services payments recorded only as a check number or a general description cannot be listed by vendor. A note at the top counts them. Choose Review those transactions, add the vendor names, and they join the list.
See and rename a vendor
Click a vendor’s name to see every payment you made them that year. Payments are grouped by payee name, so the same contractor can show up twice under slightly different names.
- To put two names together, choose Rename on one and give it the other’s name.
- To move only some payments, choose Edit on the vendor’s page, tick them, choose Edit again and enter the payee name.
- Your Needs 1099? and W-9 answers move with the name.
Give the list to your preparer
Open Reports and choose Export all reports. The Excel file includes a 1099s sheet with each vendor, what you paid, whether they are over the threshold, your Needs 1099? answer and whether you have a W-9.
1099 tracking helps you keep track. It does not file or send any forms.