Change a transaction

Edit one

On Activity, open a transaction to edit it. You can change:

• Merchant Name (for a bank transaction, your name for it replaces the bank's).
• Category.
• Project (Co-Pilot and Command) and Class (Command).
• Notes / Memo.
• The receipt: Attach receipt or Replace.

A transaction from your bank keeps the amount, date and account the bank sent. On one you entered yourself you can change those too, or delete it.

Save as rule, in the same window, makes a rule from it so the vendor is filed this way from now on.

The same vendor, all at once

When you change a category and there are more waiting from the same vendor, CORE Books asks whether to apply it to all of them: Categorize All, or Skip.

Earlier transactions to move

Once your business has categorized a vendor itself, or answered for it in the vendor questions, new transactions from that vendor go where you said. Earlier ones CORE Books categorized on its own stay where they were until you say so.

When there are some, the dashboard shows Earlier transactions to move. Review them lists each vendor with how many there are, the total, the dates, where they are now and where they would go. Move puts them there, Not now leaves them, and Undo puts them all back.

In the vendor questions, Cash asks right after your answer when there are earlier ones to move: Move, or Not now. After a move you can Undo or Continue.

Only transactions CORE Books categorized on its own are offered. One a person categorized, one in a reconciliation, and transfers are never moved. When some are from an earlier year, the offer says so, because that year may already be on a filed tax return.

Change many

Tick the transactions you want, then Edit to set the payee name, memo, category or class on all of them, or Assign to project.

Personal transactions

File a personal purchase under the Personal category. It moves to owner's equity, so it stays out of your profit and loss.

Transfers and card payments

Money moving between your own accounts, like paying your credit card from checking, is not income or an expense. When CORE Books sees the money leave one of your accounts and arrive in another, it pairs them and marks them as a transfer. A transfer with no match shows From/To, so you can say which account it went to, or External.

Giving a transfer a real income or expense category takes it out of the transfer.

Receipts

• Attach a receipt to any transaction when you edit it.
• Scan Receipt (in the Add menu) reads a receipt and creates the transactions on it, which Cash then categorizes. Use it for purchases that are not in your bank feed.

Find and export

Activity has search (vendor, customer or memo), filters by account, category and date (This Month, Last Month, a quarter, YTD, or Custom), and Export CSV, which downloads what you are looking at.

On your phone

The iPhone app lists your transactions and lets you attach a receipt to any of them (Take a photo or Choose from library). Editing is for flagged transactions there; everything else on this page is on the web.